Assistant Director of Finance

GENERAL DESCRIPTION

Provides highly responsible and complex financial and administrative support to the Director of Finance.  Coordinates and aides in the preparation of the annual budget for the City.  Monitors the annual budget and makes recommendations for modifications.  Ensures financial reporting and procedural compliance with all applicable Federal, State, and Local regulations including governmental generally accepted accounting principles.  Coordinates the annual audit and reviews the Comprehensive Annual Financial Report (CAFR).  Provides oversight for the City’s investments and banking.  Aides in the continuous improvement of City accounting, financial and treasury functions.

SUPERVISION EXERCISED

Oversees various levels of technical and administrative staff.

IMPORTANT AND ESSENTIAL DUTIES

Assist in all Finance Department services and activities including such areas as treasury, accounting, collections, audit, and budget.

Assist in the development and implementation of Finance Department goals, objectives, policies, procedures, and priorities for each assigned service area.

Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of change management.

Select, train, motivate, and evaluate Finance Department personnel; provide for and coordinate staff training; work with employees to correct deficiencies; follow discipline and termination procedures.

Plan, direct, and coordinate, through subordinate level managers, the Finance Department's work plan; meet with management staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.

Manage and participate in the development and administration of the City’s budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.

Coordinate Finance Department activities with other departments and outside agencies and organizations; provide staff assistance to the Director of Finance; prepare and present staff reports, and other necessary correspondence.

Research, analyze, and recommend revenue-generating and cost-reducing proposals for capital and operating programs; prepare long-range financial projections. 

Supervise the City's investment program; participate and assist in determining investment options for City funds; manage the City's investment portfolio to maximize interest earnings.

Manage and foster the City’s various banking relationships and function as an integral part of the negotiating process.

Monitor bank accounts, including all associated account reconciliations.  Manage City investments and cash transfers to operating accounts.

Assist with the coordination of the annual audit process and the annual financial report.

Advise and assist the Director of Finance in the development and monitoring of the City’s financial policy.  Assists the Director in designing and maintaining records systems.

Assist with special projects assigned by the Director of Finance.

OTHER JOB RELATED DUTIES

Perform other job related duties and responsibilities as assigned. 

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Operational characteristics, services and activities of a comprehensive municipal financial planning and development program.

Complex principles and practices of program development and administration.

Advanced principles and practices of municipal budget preparation and administration, accounting, treasury management, purchasing, and risk management. 

Principles of supervision, training, and performance evaluation.

Pertinent Federal, State, and local laws, codes, and regulations.

Proficient in the use of Microsoft Office and Google Suite applications. 

Skill to:

Plan, organize, direct and coordinate the work of supervisory, professional, and technical personnel; delegate authority and responsibility.

Select, supervise, train, and evaluate staff.

Develop, implement and administer goals, objectives, and procedures for providing effective and efficient financial and administrative operations.

Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Research, analyze, and evaluate new service delivery methods, procedures and techniques.

Interpret and apply Federal, State and local policies, procedures, laws and regulations.

Ability to:

Prepare clear and concise administrative and financial reports.

Adapt to various computer and financial related applications.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work including City and other government officials, community groups, and the general public.

Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.

Lead and manage a team in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Experience and Training Guidelines:

Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying.  Knowledge, skills, and abilities may be obtained through:

Experience:

At least six (6) years of increasingly responsible experience in governmental financial planning and administration, including administrative supervision is required.

Education/Training:

A Bachelor’s degree from an accredited college or university with a concentration in finance, accounting, business administration, public administration or a related field is required.  

License or Certificate:

Possession of a Certified Government Finance Officer (CGFO) and/or Certified Public Accountant (CPA) certification is preferred.

A valid Texas driver’s license; the ability to obtain one within ninety (90) days, or a military waiver is required.

Special Requirements:

Ability to work in a standard office environment.

With or without accommodation, ability to lift up to 10 pounds.