Accounting Clerk I

The Salvation Army, an internationally recognized non-profit, faith based organization, has a job opening for a Part-Time Accounting Clerk I for the Martin County Corps located in Stuart, FL.

POSITION SUMMARY: Performs a variety of routine and complex clerical accounting functions including financial recordkeeping and reporting; processes billings, invoices, purchase orders, requisitions, checks, check requests, tax reports, payments and/or deposits.
 

ESSENTIAL FUNCTIONS: This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this position description. Prepares and processes one or more of the following financial documents: invoices, billings, purchase orders, requisitions, checks, check requests, tax reports, payments and/or deposits; reviews and verifies the same for accuracy and completeness. Posts and tracks payments to ledgers; tracks balances of the same; ensures appropriate staff remain aware of account balances; opens new account files and closes terminated account files in accordance with established procedures. Receives, records, and deposits cash receipts; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds; makes daily entries into cash receipts ledger. Assists in preparing and reviewing various financial and statistical reports and spreadsheets for accuracy and completeness; may prepare schedule of errors. Applies accurate code numbers to financial documents and batches totals; keypunches information into the computer to generate checks, invoices, reports, spreadsheets, and financial documents. Researches and reconciles accounts to ensure financial documents, correspondence, invoices, payments, spreadsheets, etc. are accurate; resolves accounting problems with outside personal contacts. Prepares correspondence regarding the status of accounts and responds to account inquiries; ensures all correspondence is prepared in a professional and tactful manner. Performs data entry of financial information to prepare spreadsheet and general ledger programs for bookkeeping and reporting purposes. Maintains accurate and complete files of accounts, statistics, billings, invoices, and donor/client files; develops and maintains departmental files; prepares a spreadsheet for recording expenditures and approvals. Compiles data and generates various departmental reports and inventory records; monitors incoming reports to ensure accuracy and completeness before processing the same.
 

OTHER RESPONSIBILITIES: May process capitalization and deletions with regard to all property owned by The Salvation Army; checks, corrects, and transmits accurate and complete spreadsheets regarding the same. Reviews and tallies personnel time cards and assists in preparing payroll records. Receives and processes in-going and out-going mail in an accurate and timely manner. Provides clerical support for special projects or to relieve other clerical positions as needed. Performs other related work as required.

MATERIALS AND EQUIPMENT USED:

General Office Equipment
Computer
 

MINIMUM QUALIFICATIONS REQUIRED:

EDUCATION AND EXPERIENCE: High school diploma or G.E.D., and two years progressively responsible experience working in a general office with accounting and bookkeeping responsibilities, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
 

LICENSES AND CERTIFICATIONS: May require Valid State Driver's License.
 

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the practices and procedures of basic accounting and/or bookkeeping. Knowledge of general office practices and procedures. Ability to organize and maintain files of accounting records. Ability to apply attention to detail and to perform assigned work at a level of proficiency that will limit the impact of errors. Ability to process financial documents in compliance with established policies and procedures.

MENTAL AND PHYSICAL ABILITIES: Ability to meet attendance requirements. Ability to read, write, and communicate the English language. Ability to type and keypunch information into a computer. Ability to perform mathematical calculations. Ability to sort and file documents alphabetically and numerically. Ability to operate various general office equipment including a telephone, typewriter, computer, and adding machine. Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
 

WORKING CONDITIONS: Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
 

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.
 

STATEMENT OF PURPOSE: The purpose of a job description is to outline the essential functions unique to a particular job within a specific department. Job descriptions are used to recruit, train, and evaluate employees.
 

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!