Collections Manager

1 Fine Arts Dr, St. Louis, MO 63110, USA Req #268
Monday, April 24, 2023

Collections Manager


The Museum is growing in the spirit of working to further the advancement and support of DEAI initiatives through the lens of its collection of over 36,000 objects. Born of these exciting initiatives are the additions of two key roles: “Collections Manager” & “Collections Fellow”. Together, these positions will work on collection accessibility, long-term care of collections, address inclusivity gaps in the information, and further document works by marginalized communities.


Talent sought for these key positions includes: Experience in collections management. Proven track-record of approaching work from a DEAI-focused frame of reference. Those that possess a passion for progress and visionary mindset in working towards equity and inclusion goals.


Summary: To ensure the proper care of the more than 35,000 objects in the Museum’s permanent collection.


Essential Duties and Responsibilities:


  • Establish policies and procedures for the proper care and storage of the Collection.
  • Ensure that all works of art are located and accounted for and that accurate records are maintained of all object movement into and out of the Museum; as well as from one internal location to another
  • Undertake periodic inventories of all objects in the Museum’s custody and make sure that inventory checks are done on a regular basis.
  • Participate in the annual collections audit with Finance Department to ensure effective tracking procedures for locations are in place.
  • Assist the Director of Registration in budgeting for collections storage moves and the costs for storing works off-site including packing, transportation and labor for art moves between on-site and off-site storage spaces. Anticipate all costs for long-range off-site storage for budgeting purposes, including any increases in off-site storage spaces.


Collections Management

  • Serve as the head of the Collections Survey Team responsible for undertaking ongoing assessment of the Museum’s collection storage areas and direct the survey process.
  • Oversee implementation of Collection Survey recommendations for art storage areas and create a plan for long-term storage of the collection
  • Create a protocol and execute regular surveys of the collection with the goal of ensuring that works by marginalized communities have received the same care and documentation as other areas of the collection.
  • Advance Museum efforts to de-colonize collection information through museum best practices and the use of updated terminology.
  • Following the Museum’s DEAI initiatives, work to address gaps in the documentation of the collection in an effort to offer more inclusive information regarding areas of the collection that may have been overlooked.
  • Monitor all available on-site and off-site storage spaces and create a long-term plan for ensuring that space needs can be met for all areas of the collection.
  • Take a lead role in the oversight of the Museum’s on-site and off-site storage areas in consultation with Conservation and Art Preparation and Installation to make sure that works are properly housed and that the most up-to-date methods are in use.
  • Create a short-term plan to address storage space needs, including moving works of art to off-site storage in order to relieve overcrowding in on-site storage areas.
  • Responsible for updating the Collections Recovery Plan for emergencies and for instituting a regular training program for relevant staff.
  • Work with local off-site storage provider on updating and implementing storage contracts.
  • Participate in space planning by providing information on existing conditions and projecting future storage needs.
  • Responsible for the creation and tracking of locations in all Art Storage Areas both within the Museum and at off-site locations.
  • Ensure that all new acquisitions are properly numbered, and storage housings are created.
  • Work with private collectors to provide assistance and handle transport arrangements for private collections.


Qualifications: Bachelor's degree and three years’ experience in museum collection management or related field, or equivalent combination of education and experience.  Working knowledge of museum policies, practices, and procedures for collections care and storage including the legal and ethical aspects of museum collection management. Experience with collections databases and digital asset management systems. Understanding of fine arts packing, shipping, and insurance methods preferred; knowledge of art history helpful.


Additional Details:

Minimum of Hiring Range: $69,303 annually

Status: Full-time, Benefits eligible on first day of employment.


The Saint Louis Art Museum is committed to building a diverse staff and strongly encourages applications from candidates of color.  


The Museum is an Equal Opportunity Employer. We are committed to treating all applicants and employees fairly based on their abilities, achievements, and experience, without regard to sex, race, age, disability, religion, national origin, color, sexual orientation, gender identity, or any other classification protected by law.

Other details

  • Pay Type Salary
Location on Google Maps
  • 1 Fine Arts Dr, St. Louis, MO 63110, USA