Event and Catering Coordinator

Title:             Events and Catering Coordinator, City Beet Kitchens

Locations:   Shelters and City Beet Kitchens!

Essential Duties and Responsibilities:
Depending on the shift, essential duties of positions include but are not limited to the following activities:

Events:

• Support and collaborate with the Director of Events & Director of Operations.
• Liaise between the customer, the CBK team, and vendors to curate customer’s ultimate event experience.
• Provide exceptional customer service via phone and email to create events from corporate lunches to wedding receptions and nonprofit galas.
• Format menus, newsletters, flyers, and other CBK promotional items.
• Maintain relationships with existing customers and create long-lasting relationships with new clientele.
• Create daily master/driver schedule to share with all CBK employees.
• Organize, schedule, and return all rental materials for events (tables, chairs, linens, specialty items).
• Manage/Captain staff for large events (Qwick). Temp staff hire.

Administrative:

• Prepare, edit and distribute presentation and meeting materials.
• Reconcile financial records and assist Finance team with budgets and monthly strategic meetings.
• Track payments monthly to ensure aging report is up to date.
• Manage social media accounts (daily posts and updates on Instagram and Facebook accounts).
• Organize and maintain office systems (mailings, filing, ordering and record keeping).

Qualifications:

• Bachelor’s degree or equivalent experience.
• 3+ years of administrative assistant experience.
• 2+ years of food services and/or catering experience.
• Superb organizational skills and strong administrative background.
• Highly reliable, detail-oriented, and resourceful team player.
• Ability to balance priorities on multiple tasks and maintain workflow in high pressure environment.
• Initiative to take on assignments with minimal supervision.
• Solid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, etc.), QuickBooks, Squarespace and social media.
• Strong sales and communication skills - verbal and written.
• Ability to manage teams (drivers, kitchen, onsite event staff).
• This position is full time onsite 8:30am-4:30pm.

All newly hired Project Renewal staff must provide verification of being fully vaccinated against Covid-19.