Event and Catering Coordinator

CBK Events - Geffner, 351 West 42nd St, New York, New York, United States of America Req #545
Thursday, April 13, 2023

Title:             Events and Catering Coordinator, City Beet Kitchens

Locations:   Shelters and City Beet Kitchens!


Essential Duties and Responsibilities:
Depending on the shift, essential duties of positions include but are not limited to the following activities:



  • Support and collaborate with the Director of Events & Director of Operations.
  • Liaise between the customer, the CBK team, and vendors to curate customer’s ultimate event experience.
  • Provide exceptional customer service via phone and email to create events from corporate lunches to wedding receptions and nonprofit galas.
  • Format menus, newsletters, flyers, and other CBK promotional items.
  • Maintain relationships with existing customers and create long-lasting relationships with new clientele.
  • Create daily master/driver schedule to share with all CBK employees.
  • Organize, schedule, and return all rental materials for events (tables, chairs, linens, specialty items).
  • Manage/Captain staff for large events (Qwick). Temp staff hire.



  • Prepare, edit and distribute presentation and meeting materials.
  • Reconcile financial records and assist Finance team with budgets and monthly strategic meetings.
  • Track payments monthly to ensure aging report is up to date.
  • Manage social media accounts (daily posts and updates on Instagram and Facebook accounts).
  • Organize and maintain office systems (mailings, filing, ordering and record keeping).
  • Create and send invoices via QuickBooks.
  • Update and manage the company website (Squarespace).
  • Order packaging and supplies for catering deliveries while ensuring all products are cost effective.



    • Bachelor’s degree or equivalent experience.
    • 3+ years of administrative assistant experience.
    • 2+ years of food services and/or catering experience.
    • Superb organizational skills and strong administrative background.
    • Highly reliable, detail-oriented, and resourceful team player.
    • Ability to balance priorities on multiple tasks and maintain workflow in high pressure environment.
    • Initiative to take on assignments with minimal supervision.
    • Solid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, etc.), QuickBooks, Squarespace and social media.
    • Strong sales and communication skills - verbal and written.
    • Ability to manage teams (drivers, kitchen, onsite event staff).
    • This position is full time onsite 8:30am-4:30pm.



    All newly hired Project Renewal staff must provide verification of being fully vaccinated against Covid-19.



    Other details

    • Pay Type Hourly
    • Employment Indicator Regular
    • Min Hiring Rate $50,000.00
    • Max Hiring Rate $60,000.00
    • Required Education Bachelor’s Degree
    This posting is inactive.
    Location on Google Maps
    • CBK Events - Geffner, 351 West 42nd St, New York, New York, United States of America