Accounts Receivable Accountant

9420 Athena Cir, La Jolla, CA 92037, USA Req #321
Wednesday, April 19, 2023

Job Summary:

The Accounts Receivable Accountant is responsible for invoicing of grants/contracts, as well as, other third parties on behalf of La Jolla Institute for Immunology (LJI). This position will process, track, and record payments in an accurate, efficient, and timely manner; as well as, assist with processing monthly chargebacks from LJI’s core facilities.

Essential Duties & Responsibilities:

·    Prepare and calculate the drawdown of funds from the Department of Health and Human Services Payment Management System (PMS)

·    Prepare and send invoices to all external customers, including grants, subcontracts, affiliation, contract research, commercial sponsored research, research cores and intellectual property

·    Maintain a schedule of when commercial sponsored research and non-federal grants invoices are due to be billed

·    Create, set-up, and maintain customers in ERP system

·    Track invoicing for subaward to ensure timely billing and collection of funds

·    As directed by the Research Finance department, submits check/ACH request for unspent funds due back to Funders

·    Prepare & code deposit log and upload journal entries and apply payments to Accounts Receivable (AR) subledger

·    Prepare handouts and lead monthly AR Meeting with Accounting Department

·    Prepare month end journal entries related to AR

·    Follow up on past due receipts with customers

·    Reconcile AR accounts

·    Assists with internal core chargebacks

·    Prepare audit schedules and assist with audit requests

·    Liaison with customers for Accounts Receivable

·    Other assigned duties  

Leveling Requirements:

B.S./ B.A required with 1 or more years of relevant experience required. Excellent excel skills required. Must have exceptional organizational skills and communicate effectively with others. Working knowledge of GAAP preferred. Federal and non-federal accounts receivable experience preferred. Ability to work remotely as required. Salary will be based on your education, experience, knowledge, skills, and abilities, as required by the role.


LJI provides Equal Employment Opportunity (EEO) to all employees and applicants for employment, and prohibits discrimination and harassment of any type, regardless of race, color, religion, age, sex, national origin, marital status, disability status, genetics, medical conditions, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisions, or pregnancy, or any other condition protected by state and local laws. This applies to all terms and conditions of employment, including recruitment, hiring, placing, training, promotion, compensation, benefits, transfers, educational assistance, terminations, layoffs, recalls, transfers, leaves of absences, and social and recreational programs.

With over 30 different countries represented, diversity is respected and celebrated at LJI. We are committed to ensuring a safe and compassionate environment that is equal, just, and fair. Science and discovery benefit from a diversity of talents, a diversity of approaches, and a diversity of perspectives. The La Jolla Institute’s Diversity, Equity, and Inclusion Initiative is designed to help us identify areas at the Institute that need improvement so we can together create an environment that is inclusive, provides equal opportunities, and opens doors that propel our research for human health. 
La Jolla Institute is committed to compensation that is externally competitive and internally equitable. We validate this commitment by conducting regular market analyses to remain competitive with organizations of similar size in the nonprofit, independent research sector. Compensation decisions consider a variety of factors including experience, education, unique skill sets, organizational need, and internal equity. 

Other details

  • Pay Type Salary
  • Min Hiring Rate $27.74
  • Max Hiring Rate $40.22
Location on Google Maps
  • 9420 Athena Cir, La Jolla, CA 92037, USA