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Project Coordinator - ICS

ICS, 1139 Franklin Avenue, Sauk Rapids, Minnesota, United States of America Req #957
Wednesday, May 17, 2023
ICS, a Legence company
ICS is a solutions-based consulting firm, specializing in planning and project-related solutions. At ICS, we care about people. We care about the success and wellbeing of our employees, clients, and communities. This translates into an unparalleled work environment and a superior client experience that thrives on integrity, quality, collaboration, and smart innovation. Through our culture shaped by our values, our mission of positively impacting people through innovative facility solutions will be possible.
Sometimes, it’s not about where you’re going on life’s journey, but about who you’re going there with. Our mission is to enrich the lives of our employees and exceed the expectations of our clients. We’re a company with heart.

Job Summary:
The Project Coordinator is responsible for assisting the Project Managers on day-to-day operations. This position will be responsible for organizing and controlling project activities. The Project Coordinator will be a source of communication for all individuals related to a project.

Essential Duties and Responsibilities:
  • Manage bidding of projects:
    • Create bid packages.
    • Maintain bid lists.
    • Issue addenda’s.
    • Provide plan holders list to contractors.
    • Create bid box for project managers (bid tabulation spreadsheet, signage, date stamp, etc.).
    • Post bids and oversee bidding materials.
    • Issue recommendation letters to project owners.
    • Create submittal template spreadsheet for Procore.
  • Facilitate project closeout:
    • Issue award letters to contractors.
    • Create AIA documents and submit to contractors.
    • Contact needed parties for signatures and track progress.
    • Obtain operation and maintenance manuals, along with as-built drawings.
    • Create letters for the project owners and send all needed materials.
    • Assist with any needed building permits.
    • Create and maintain documentation (contracts, change orders, AIA documents, project books, certificates of insurance, etc.).
  • Manage Procore database:
    • Bid packages.
    • Pay applications.
    • Plans and specifications.
    • AIA documents.
    • Punchlists.
    • RFI’s.
    • Update contract amounts.
    • Other duties and responsibilities as assigned.

Problem Solving:
Problems and solutions are unique and unpredictable, but are similar to those previously encountered. Solutions require judgment such as setting priorities, evaluating results and/or coordinating with others.
Problem solving and/or critical thinking involves identification and analysis of diverse problems; solutions are often found by reviewing standard documented processes and/or work procedures and modifying them to apply to the situation. Guidance is usually provided on what source(s) to consult, and decision is reviewed by supervisor before implementation.

Supervision Required:
Supervision is present to review broad objectives relative to basic position duties and day-to-day department duties. Basic work and decisions do not require direction or review by immediate supervisor. Strategic issues are referred to supervisor.

Decision-Making Impact:
Some independent judgment is necessary to select and implement the most appropriate solution, with frequent discussion/contact with a supervisor. May occasionally make recommendations to work procedures, policies, and practices. Recommendations to create efficiencies within work procedures, policies, and practices are always encouraged.
Decision-making impacts department and outside department/multiple departments.
Work Complexity:
Tasks are multiple and diverse with some connectedness across processes. Work requires the direct application of a variety of procedures, policies, and processes.
Supervisory Responsibilities:
No supervisory responsibilities.

Qualifications (Education, Experience, and Licenses/Certifications required):
  • Degree in Business Management.
  • 2+ years’ experience in administrative or clerical work.
  • 1+ years’ experience in the construction industry.
  • Proficiency in the use of Microsoft Office products.
  • Proven ability to maintain excellent integrity and ethical standards within role.

Physical Requirements:
Position requires regular sitting, hearing, and vision. Position frequently requires standing, walking, reaching with arms and hands, and talking. Position occasionally requires climbing/balancing, kneeling/crouching, and the ability to lift and carry over 20 lbs.

#LI-JS1 #LI-Onsite

Health and Welfare Benefits
  • Health and Welfare
  • Medical
  • Dental
  • Vision
  • Prescription drug
  • Employee assistance program
Personal Benefits
  • Paid vacation
  • Company-paid holidays
  • Sick leave
  • Bereavement leave
  • Jury duty
Financial Benefits
  • 401(k) retirement savings plan
  • Company-paid long-term disability insurance
  • AD&D insurance
  • Life insurance
About Legence
Legence, a Blackstone portfolio company, is an Energy Transition Accelerator™ that provides advisory services and implementation focused on financing, designing, building, and servicing complex systems in mission-critical and high performance facilities. With five decades of expertise in the built environment, Legence has a proven track record of reducing carbon emissions, implementing renewables, lowering utility costs through efficiency consumption, and making systems run better at unmatched speed and scale. To learn more about Legence and its services, visit https://www.wearelegence.com/.

Contingent Employment Statement
Offers of employment for this role may be contingent upon successfully passing a background check and/or drug screen. Execution of screens will vary based on role requirements and Company policy. All background checks and drug screens will be done in accordance with applicable federal, state, or local law.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
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Reasonable Accommodations
If you require assistance applying online, email ta@wearelegence.com. Please include a description of the specific accommodations you are requesting as well as the job title and requisition number of the position for which you are applying. If you are selected for an interview, please notify your recruiter of your accommodation needs. All efforts to provide reasonable accommodations will be made. 
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Other details

  • Pay Type Salary
  • Required Education High School
Location on Google Maps
  • ICS, 1139 Franklin Avenue, Sauk Rapids, Minnesota, United States of America