Project Coordinator - ICS

Job Summary:
The Project Coordinator is responsible for assisting the Project Managers on day-to-day operations. This position will be responsible for organizing and controlling project activities. The Project Coordinator will be a source of communication for all individuals related to a project.

• Manage bidding of projects:

• • Create bid packages.
  • Maintain bid lists.
  • Issue addenda’s.
  • Provide plan holders list to contractors.
  • Create bid box for project managers (bid tabulation spreadsheet, signage, date stamp, etc.).
  • Post bids and oversee bidding materials.
  • Issue recommendation letters to project owners.
  • Create submittal template spreadsheet for Procore.
• Facilitate project closeout:
  • Issue award letters to contractors.
  • Create AIA documents and submit to contractors.
  • Contact needed parties for signatures and track progress.
  • Obtain operation and maintenance manuals, along with as-built drawings.
  • Create letters for the project owners and send all needed materials.
  • Assist with any needed building permits.
  • Create and maintain documentation (contracts, change orders, AIA documents, project books, certificates of insurance, etc.).
• Manage Procore database:
  • Bid packages.
  • Pay applications.
  • Plans and specifications.
  • AIA documents.
  • Punchlists.
  • RFI’s.
  • Update contract amounts.
  • Other duties and responsibilities as assigned.

Problem Solving:
Problems and solutions are unique and unpredictable, but are similar to those previously encountered. Solutions require judgment such as setting priorities, evaluating results and/or coordinating with others.
Problem solving and/or critical thinking involves identification and analysis of diverse problems; solutions are often found by reviewing standard documented processes and/or work procedures and modifying them to apply to the situation. Guidance is usually provided on what source(s) to consult, and decision is reviewed by supervisor before implementation.

Supervision Required:
Supervision is present to review broad objectives relative to basic position duties and day-to-day department duties. Basic work and decisions do not require direction or review by immediate supervisor. Strategic issues are referred to supervisor.

Decision-Making Impact:
Some independent judgment is necessary to select and implement the most appropriate solution, with frequent discussion/contact with a supervisor. May occasionally make recommendations to work procedures, policies, and practices. Recommendations to create efficiencies within work procedures, policies, and practices are always encouraged.
Decision-making impacts department and outside department/multiple departments.
Work Complexity:
Tasks are multiple and diverse with some connectedness across processes. Work requires the direct application of a variety of procedures, policies, and processes.
Supervisory Responsibilities:
No supervisory responsibilities.

• Degree in Business Management.
• 2+ years’ experience in administrative or clerical work.
• 1+ years’ experience in the construction industry.
• Proficiency in the use of Microsoft Office products.
• Proven ability to maintain excellent integrity and ethical standards within role.

Physical Requirements:
Position requires regular sitting, hearing, and vision. Position frequently requires standing, walking, reaching with arms and hands, and talking. Position occasionally requires climbing/balancing, kneeling/crouching, and the ability to lift and carry over 20 lbs.

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