Mesa CAN- Administrative Assistant - Assets to Opportunity Program

A New Leaf’s Assets to Opportunity (ATO) program is a matched savings program. People of low to moderate means can build assets towards post-secondary education or developing their small business. Located within A New Leaf’s Mesa Community Action Network (MesaCAN), ATO collaborates with community partners to ease the burden of rising college costs.

Students can attend at any accredited community college, university, or trade school in Arizona. Small business owners can receive funds for necessary items and/or services they need in order to have a successful business. By investing in education and small business in our community, A New Leaf is opening up new pathways for individuals across the Valley.

Hourly Pay Rate: $16.00 DOE - (Bilingual Incentive Available) 
Schedule: Monday – Friday, 8am – 5pm
Location: Mesa, AZ

QUALIFICATIONS:
Education:           

• High School Diploma or GED required. 
• Bilingual in Spanish not mandatory but preferred.
• Associate or bachelor’s degree, preferred

Experience:

• One (1) year of clerical/administrative support experience required
• Knowledge or experience in economic development, preferred

DUTIES AND RESPONSIBLITIES:

• Develop and maintain records and files in an organized, accurate manner.
• Utilize performance improvement principles to assess and improve quality.
  
• Perform clerical and administrative duties for program staff including filing, typing, composing, drafting
• and preparing correspondence/memorandums and compiling a variety of reports.
  
• Perform tasks with a strong attention to detail and in an organized manner; effectively handle multiple projects at the same time.
  
• Possess knowledge and understanding of standard office equipment.
  
• Process incoming calls, screen, research and respond to requests; refer calls to appropriate personnel
• and retrieve voice mail.
• Notify staff as to meetings and/or trainings available and dates, along with agency compliance requirements and other pertinent information.
  
• Assist with assurance of compliance with licensing entities and accreditation organizations.
  
• Complete all data entry for client intake procedures and maintain participant scheduling as designated by program.
  
• Actively participate in the orientation and training of new or temporary staff.
  
• Assist program staff with special projects including data gathering, data analysis and summary reporting.
  
• Receive and assist visitors and telephone callers, screen and prioritize calls, assist visitors or callers whenever possible or direct to the appropriate individual or department as needed.
  
• Demonstrate and provide strong communication skills both verbally and in writing.
  

Compliance/Requirements:

• Class One Fingerprint Clearance Card
• Valid Driver’s License with reliable transportation
• Current Auto Liability Insurance
• 39 Month Motor Vehicle Record
• Must be at least 21 years of age