Executive Assistant

463 7th Ave, New York, NY 10018, USA Req #13651
Thursday, May 25, 2023
Make a bigger difference

Executive Assistant

Make a bigger difference

At The Jewish Board, we don’t just make a difference – we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that’s been helping communities across New York City for almost 150 years and see just how big of a difference you can make.


Reasons you’ll love working with us: 

  • If you have a particular age range or population, you’re interested in working with, you can find your niche here.  Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.

  • We’re committed to supporting your career development by encouraging mobility and advancement across different program types and jobs.

  • With 70 locations throughout the five boroughs, you can work close to where you live. 

  • Generous vacation time and 15 paid holidays will help you achieve a healthy work/life balance.

  • We offer an excellent benefits package with affordable, high-quality health and dental insurance with low co-pays

  • You’ll receive ongoing support through high-quality supervision, specialized trainings from our Continuing Education team, and an education benefit.

How you can make a bigger difference: 

Through ownership and stewardship, we create, maintain and provide quality physical environments that support living, learning and working for people with developmental and mental health diagnoses, in a cost-effective manner, helping to ensure the present and future wellbeing of our clients and workforce.




The Marketing and Communications Executive Assistant provides overall support to the Chief Marketing & Communications Officer and the Marketing team in a wide variety of areas. A successful Marketing EA will have a well-developed customer service orientation, is adept at problem solving, and is the consummate team player who is also capable of working independently.


CORE RESPONSIBILITIES include are but not limited to:

  • Provide support for a variety of internal meetings that the department serves in, including meeting agendas, take and process minutes; track implementation of decisions

  • Handle requests for marketing materials

  • Help the department meet critical deadlines by keeping track of workflows

  • Assist with monthly credit card reconciliation

  • Maintain files of signed contracts and documentation

  • Process the department’s accounts payable invoices with Finance

  • Calendar management and appointment setting

  • Prepare new vendodocumentation as part of the vetting process

  • Order one-off gifts and giveaways with vendors and Purchasing

  • Assist team members with the production of signage and event materials, and with print production for any marketing print collateral

  • Oversee requests for translations of marketing materials with outside vendors

  • Organize mailings of marketing collateral to Jewish Board programs as needed

  • Help monitor general Marketing email inboxes

  • Pitch in and help with day-of activities fundraising events as needed (such as our annual Spring Benefit, Cycle of Support bike ride, and others)

  • Provide backup to Executive Administration Team members as needed

  • Understand and promote adherence to agency policies as well as DEI

  • Other duties as assigned


  • Excellent verbal and written communication skills.

  • Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.

  • Excellent organizational skills and attention to detail.

  • Excellent time management skills with proven ability to meet deadlines.

  • Extremely proficient with Microsoft Office Suite or related software


  • BA in related field required

  • Minimum otwo years of work experience

Who we are:

The Jewish Board delivers innovative, high-quality, and compassionate mental health and social services to over 45,000 New Yorkers each year. We are unique in serving everyone from infants and their families to children, teens, and adults. We are proud to employ and serve people of all religions, races, cultural backgrounds, gender expressions, and sexual orientations. We are committed to building diverse, equitable, and inclusive teams to help support our mission, and we strongly encourage candidates from historically marginalized backgrounds to apply to work with us.


More on Equal Opportunity:

We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.

 We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.

Other details

  • Job Family Program Administration [500s]
  • Job Function Misc Clerical
  • Pay Type Salary
  • Employment Indicator 8810 - Clerical Office Employees NOC
  • Hiring Rate $58,500.00
Location on Google Maps
  • 463 7th Ave, New York, NY 10018, USA