Human Resources Asst
At The Jewish Board, we don’t just make a difference – we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that’s been helping communities across New York City for almost 150 years and see just how big of a difference you can make.
Reasons you’ll love working with us:
- If you have a particular age range or population you’re interested in working with, you can find your niche here. Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.
- We’re committed to supporting your career development by encouraging mobility and advancement across different program types and jobs.
- With 70 locations throughout the five boroughs, you can work close to where you live.
- Generous vacation time and 15 paid holidays will help you achieve a healthy work/life balance.
- We offer an excellent benefits package with affordable, high-quality health and dental insurance with low co-pays.
- You’ll receive ongoing support through high-quality supervision, specialized trainings from our Continuing Education team, and an education benefit.
How you can make a bigger difference:
Reporting to the HR Operations Manager the Human Resources Assistant (HR Assistant) provides a wide variety of administrative assistance and support duties for the Human Resources department. This person is a problem solver who has excellent communication skills and impeccable attention for detail. In this position, the HR Assistant will be responsible for maintaining employee records, answering and routing incoming HR calls, and general office functions
Responsibilities include but are not limited to:
- Maintain and update confidential employee files and records in accordance with legal requirements and agency policies and procedures; Assists in retrieving files for HR staff and assists in tracking location of files.
- Archive files, organize and update with new documents as requested.
- Maintain manual I9 forms already on file; Update employee files with received documents in Dayforce.
- Perform final quality check of all new hire, rehire, and conversion files to ensure that all required documentation is in place prior to acceptance into Dayforce.
- Process all program audit request in a timely manner.
- Assist in coordinating file projects with Interns.
- Oversee the issuance of employment and salary verifications in compliance with legal requirements and agency policy (through outside vendor or directly)
- Prepare loan forgiveness forms and other miscellaneous requests, as directed.
- Create ID cards for all Jewish Board employees, interns and contractors (at HR Orientation, Intern Orientation, or upon request) and issue replacement cards, as needed, in compliance with agency policy. Order related supplies as needed. Order related supplies as needed.
- Maintain the Kastle and floor access systems.
- Sort and distribute incoming mail and faxes in HR department. Arrange for pick-ups and deliveries.
- Maintain HR office equipment (including copier, fax machine, ID card printer and other printers. Request service and order supplies as needed.
- Maintain HR office supplies.
- Under the supervision of the HR Director- Labor Relations, gather information from HR Directors regarding employee terminations; submit information to outside vendor for determination of eligibility for unemployment benefits and scheduling unemployment meetings;
- Respond to SysAid inquiries and route tickets accordingly.
- Prepare documents and reports as needed.
- Make copies, scan, upload checks and fax documents as needed; Assist with mass mailings as assigned
- Assist the THRIVE (tuition assistance/discount) program and email requests.
- Other duties as assigned.
EDUCATIONAL / TRAINING REQUIRED:
- High School Diploma/GED with two to three years of related administrative experience required.
- Bachelor’s degree preferred.
- General knowledge of office administration required.
- Basic understanding of human resource functions, reporting and recordkeeping requirements preferred.
- Adept at problem solving, strong interpersonal skills, excellent written and oral communication skills.
- The ability to be team player and work independently.
- High level of attention to detail
- Ability to manage complex schedules.
- Deadline driven with excellent time management skills and ability to task switch to meet changing deadlines.
If you join us, you’ll have these great benefits:
- Generous paid time off in addition to 15 agency holidays and 15 sick days
- Affordable and high-quality medical/dental/vision plans
- Tuition assistance and educational loan forgiveness
- Free continuing education opportunities
- 403(b) retirement benefits and a pension
- Flexible spending accounts for health and transportation
- 24/7 Accessible Employee Assistance Program
- Life and disability insurance
- Diversity, equity, and inclusion working groups that are available for you to join, including Confronting Structural Racism (COR), Coalition Against Anti-Semitism (CAAS), and the LGBTQ Steering Committee
Who we are:
The Jewish Board delivers innovative, high-quality, and compassionate mental health and social services to over 45,000 New Yorkers each year. We are unique in serving everyone from infants and their families to children, teens, and adults. We are proud to employ and serve people of all religions, races, cultural backgrounds, gender expressions, and sexual orientations. We are committed to building diverse, equitable, and inclusive teams to help support our mission, and we strongly encourage candidates from historically marginalized backgrounds to apply to work with us.
More on Equal Opportunity:
We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.
This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.
- Job Family Agency Administration [600s]
- Job Function Misc Clerical
- Pay Type Hourly
- Employment Indicator 8810 - Clerical Office Employees NOC
- Min Hiring Rate $50,000.00
- 463 7th Ave, New York, NY 10018, USA