Executive Assistant

About Us

At Dynamic Aviation, we solve unique challenges for our customers with innovative aviation solutions. Our focus is on operations that serve, protect, and enhance the lives of families and communities worldwide.  Whether modifying aircraft to help protect our service members overseas, performing geographical mapping for scientific research, or working to suppress large wild fires on the West Coast, we serve with integrity and excellence.

Since our beginning in 1967, Dynamic Aviation continues a legacy of building strong relationships among our coworkers, community and customers.  Guided by our values, our talented team of more than 500 aviation professionals provide the foundation of our success. At Dynamic Aviation, everyone has the opportunity to make an impact and enrich the lives of others.

You will grow both personally and professionally being a part of our team. We enjoy helping our employees achieve their potential and support them every step of the way. 

Are you ready to make a difference in your career and in the world?  Opportunity awaits!

Executive Assistant

Location: Bridgewater, VA

Job Details:          

The Executive Assistant supports the Executive Team by competently performing a variety of administrative and clerical tasks promptly and efficiently.

Job Responsibilities:                     

• Coordinate domestic and international travel for business and personal travel, including preparing detailed itineraries
• Maintain Travel Planner for President & CEO
• Maintain schedule for President &CEO, including updating all confirmations/appointments on personal calendars
• Create and update daily checklist for President & CEO
• Prepare travel arrangements for trade shows, conferences, and other functions
• Coordinate arrangements for customer visits, Advisory Board, or VIP guests (to include meal, lodging, other host responsibilities)
• Collect and submit expense reports for President & CEO
• Start and maintain filing system for aircraft record CDs
• Request/order/maintain aircraft records in an organized manner
• Complete a variety of ad-hoc projects (photograph framing, etc.)
• Support other Senior Management with administrative needs
• Scan news articles and organize/distribute as needed
• At the direction of the President, assist with composing and sending letters
• Purchase necessary office products/supplies as needed
• Maintain invoices and receipts to match with monthly credit card statement, code and submit to Accounting
• Manage personal finances and taxes
• Support a variety of projects/interests of President & CEO as requested
• Perform all other related duties as assigned

Job Requirements:

• High School Diploma or GED required; some college preferred
• 5+ years of previous experience as an Executive Assistant
• Experience handling confidential materials and information
• Extensive experience coordinating domestic and international travel
• Experience managing a complex and frequently changing schedule
• Demonstrated ability to multi-task and work effectively with complex details often while meeting critical, non-negotiable deadlines
• Ability to work in a fast-paced environment
• Strong written and verbal communication skills; ability to read and comprehend written materials and write legibly
• Working knowledge of and experience using MS Office
• High attention to detail
• Perform work in an efficient, accurate and organized manner
• Able to be flexible to changing schedules, priorities and assignments
• Ability to handle personal matters in a professional and discrete manner