Accounts Payable/Accounts Receivable Specialist

General Statement of Duties:  Responsible for accounts payable process including posting and coding invoices.  Process resident rent checks, money orders, and ACH payments on a monthly basis. Interact with other internal partners to reconcile voucher/subsidy payments.  Other projects as assigned.

Supervision Received: Reports to the Property Manager.

Supervision Exercised:  None

FLSA Status: Non Exempt

Essential Functions of the Position:  (Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class.)

•    Process invoices in Yardi and AvidBill, using proper coding methods and GL codes
•    Reconcile property PEX card.
•    Reconcile vendor statements and follow up on vendor inquiries.
•    Confirm accuracy of invoice documentation and appropriate approvals.
•    Perform accounts receivable functions; including daily bank deposits and receipt entry. 
•    Reconcile resident ledgers and follow up on resident inquiries
•    Maintain document storage programs.
•    Complete and update tracking spreadsheets including but not limited to automatically applying charges, zero batch payments, and credits on the AR Report.  
•    Complete Security Deposit Reconciliation. 
•    Process Special Claims for the project based HAP contract.
•    Review and adjust resident lease charges and ledgers based on changes from rent share letters.
•    Complete charges that need to be applied to the resident accounts when applicable. 
•    Process concessions that have been approved by the Property Manager.
•    Ensure accuracy of data entry input by reviewing system generated batch reports.
•    Process replacement reserve packages on a quarterly basis.
•    Provides accounting assistance to managers and operating staff; responds to questions.
•    Complies with applicable government regulations. Complies with company policies, rules, and regulations.
•    Ensures timeliness of all functions.
•    Maintains and respects confidentiality.
•    Completes special projects assigned by manager.

Minimum Qualifications

Education:  Associates or Bachelor’s degree in accounting or equivalent combination of education and experience in Accounting or Real Estate. 

Experience: 2 plus years of accounts payable experience preferred

Knowledge, Skills and Abilities: Experience working with generally accepted accounting principles and accounting software.   Strong personal computer and business solutions software skills.  Excel, Word, and Yardi.  Strong interpersonal skills for interacting with accountants, managers, vendors and residents.  Good communication skills and strong analytical skills for problem solving. Self-motivated with ability to work independently. Eye for detail, accuracy imperative.  Excellent organizational skills.  Desire to learn and share knowledge with others.  Ability to consistently meet deadlines and work under pressure due to work complexity and time sensitivity. May require some nights, and/or weekends during peak periods of business.  Familiar with real estate management a plus.

Beacon Core Competencies required for all positions:
Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility

Beacon Accountant Job Competencies:
Job Knowledge, Quality, Problem Solving/Analysis, Interpersonal Skills, Personal Organization, Productivity

Beacon is an Equal Opportunity Employer