Payroll Technician

SUMMARY: 

The Payroll Technician is responsible for processing of in-house bi-weekly payroll for all employees of the organization.  Maintains and processes payroll records and reports for human resources regarding salary/wages due, entitlement accruals, deductions and other payroll functions. The Payroll Technician is also responsible for the monthly processing of Federal Work Study (FWS) timesheets. Acts as a resource and provides payroll technical advice to employees and managers.  

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Responsible for all aspects of in-house bi-weekly payroll processing.  This includes reviewing employee timesheets (electronic and hard copy) for accuracy, appropriate authorization, missed meal breaks, overtime, etc. Ensure accuracy of data entered for new hires/changes.
• Perform a series of complex tasks to complete payroll processing.  This includes exporting from Ceridian (HRIS/Payroll system) to MIP Accounting system, review and analyze data, make corrections as needed, calculate payroll for review, print checks, and oversee distribution. Track leave (sick, vacation, etc.) usage/accrual. 
• Create reports as needed.
• Collaborate with Human Resources Director to develop and enforce appropriate policies and procedures related to all areas of payroll processing meeting all federal and state mandates as well as best practices. 
• Develop and maintain a detailed payroll procedures manual updating as needed.
• Troubleshoot payroll issues with staff and managers providing solutions and facilitating decision making.
• Collaborate with Human Resources Director to train staff and managers.  Prepare correspondence to management/staff on payroll issues as needed.
• Assists HR Director in ensuring compliance with federal, state, and local safety laws, regulations; OSHA logs are accurately maintained and posted annually. Ensures timely annual reporting of EEO-1 and DFEH Pay Data.
• Maintain payroll records as required by federal, state and organizational guidelines.
• Review and authorize monthly Federal Work Study (FWS) timesheets.  Prepare monthly reports tracking employees’ usage of FWS funding. Work closely with CSUS Financial Aid Department to accurately process pay for FWS.
• Process/monitor garnishments and other authorized payroll deductions/withholdings. 
• Process payments (i.e. retirement contributions) as required. 
• Document Management –upload scanned files to employee profile.
• Implementation and review of new and existing systems.
• Highly organized and great with time management.
• Staying current with the changing Payroll Laws
• Serve as back up for processing staff parking permits; submitted applications and payments to University Transportation & Parking Services (UTAPS), and ensures payroll deduction form is submitted to payroll. Return parking permits and request refunds, as necessary.
• Provide support to the HR Coordinator in the planning and execution of special events (i.e. FT annual retreat, employee appreciation events) as needed.
• Serve as backup for verifications of employment.
• Provide campus with annual years of service reports and campus work program (Financial Aid) as requested.
• Assist with verifying student status at the beginning of the fall and spring semester.
• Attend conferences and workshops
• Other duties may be assigned.

CORE COMPETENCIES

• Exceptional customer service skills
• Ability to communicate effectively both verbally and in writing
• Strong analytical and problem-solving skills 
• Ability to multitask in a busy environment
• Skill in preparing and analyzing business reports
• Ability to prepare and analyze business reports

MINIMUM QUALIFICATIONS

• Prior experience with payroll processing and/or payroll processing systems;
• Intermediate knowledge of California wage and hour guidelines and payroll best practices;
• Knowledge of windows-based personal computers – Microsoft Word, Excel, and Outlook;
• Highly organized and great with time management;
• Detail-oriented.

PREFERRED QUALIFICATIONS

• Associates degree in Business or related field
• Experience with Ceridian Payroll software 
• Human Resources certification (SHRM or HRCI) or Payroll certification (CPP)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to fingers, handle, feel, reach with hands and arms, talk and hear. The employee must:

• Occasionally lifts and/or moves up to 50 pounds.
• Must be able to kneel, squat, reach overhead

WORK ENVIRONMENT

• Office setting

BACKGROUND CHECK

A background check (including a criminal records check) must be completed satisfactorily after the candidate is offered a position with Associated Students, Inc. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current  Associated Students, Inc. employees who apply for the position.
 

Associated Students is a nonprofit corporation and an auxiliary organization of California State University, Sacramento providing a wide range of programs and services to the students of CSUS.  Therefore, ASI employees are not state employees. 

Associated Students is an Equal Opportunity employer.

www.asi.csus.edu

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and
Campus Crime Statistics Act, California State University, Sacramento has made
crime statistics available on-line at www.csus.edu/police/cleryact.htm